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REGULATIONS GOVERNING THE OPERATION OF THE SUPERVISING ORGANIZATION’S BUSINESS

Office Name: Shinshu LOHAS Enterprise Association

SECTION 1: PURPOSE

These Regulations prescribe the matters necessary for the operation of the supervising business conducted by this Office pursuant to the Act on Proper Technical Intern Training and Protection of Technical Intern Trainees and other related laws and regulations (hereinafter referred to as the “Technical Intern Training Laws and Regulations”).

SECTION 2: JOB OFFERS

1. This Office accepts all applications for job offers, provided that they relate to technical intern training within the scope of occupations handled by this Office.

However, an application will not be accepted if its content violates any applicable law or regulation; if the wages, working hours, or other working conditions stated in the application are deemed significantly inappropriate compared with ordinary working conditions; or if the implementing organization for supervising-organization-type technical intern training fails to clearly indicate the working conditions or other required information.

2. Applications for job offers must be submitted by an implementing organization for supervising-organization-type technical intern training, a person seeking to become such an implementing organization (hereinafter collectively referred to as a “Supervising-Organization-Type Implementing Organization, etc.”), or its representative, by visiting this Office in person and completing the prescribed job offer form.

If it is not possible to visit this Office in person, applications may also be submitted by post, telephone, fax, or email.

3. When submitting an application for a job offer, the applicant must indicate in advance the nature of the work, wages, working hours, and other working conditions by providing a written document or using email.

However, if there is an urgent need to provide employment placement services and it is not possible to provide such information in advance in writing or by email, the matters required to be disclosed must be communicated in advance by another appropriate method.

4. Upon acceptance of a job offer application, a supervision fee (employment placement fee) will be charged in accordance with the Schedule of Supervision Fees attached hereto. Fees already paid will not be refunded, regardless of whether the employment placement is successful.

SECTION 3: JOB-SEEKING APPLICATIONS

1. This Office accepts all job-seeking applications relating to technical intern training within the scope of occupations handled by this Office.

However, an application will not be accepted if its content violates any applicable law or regulation.

2. Job-seeking applications must be submitted using the prescribed job-seeking application form by a supervising-organization-type technical intern trainee, a person seeking to become such a trainee (hereinafter collectively referred to as a “Supervising-Organization-Type Technical Intern Trainee, etc.”), or the trainee’s representative.

When a job-seeking application is transmitted through a foreign sending organization, the application may be submitted by that foreign sending organization. Applications may be submitted by post, telephone, fax, or email.

SECTION 4: EMPLOYMENT PLACEMENT RELATING TO TECHNICAL INTERN TRAINING

1. In accordance with the principle of freedom to choose an occupation as provided for in Article 2 of the Employment Security Act, this Office will make every effort to assist Supervising-Organization-Type Technical Intern Trainees, etc. in promptly obtaining employment suited to their preferences and abilities.
2. This Office will make every effort to introduce Supervising-Organization-Type Implementing Organizations, etc. to Supervising-Organization-Type Technical Intern Trainees, etc. who meet their requirements.
3. When providing employment placement services relating to technical intern training, this Office will inform Supervising-Organization-Type Technical Intern Trainees, etc. in advance of the nature of the work to be performed, wages, working hours, and other working conditions by providing a written document or, if requested, by email.

However, if there is an urgent need to provide employment placement services and it is not possible to provide such information in advance in writing or by email, the information will be communicated in advance by another appropriate method.

4. When introducing a Supervising-Organization-Type Technical Intern Trainee, etc. to a Supervising-Organization-Type Implementing Organization, etc., this Office will issue a letter of introduction. The trainee must bring the letter of introduction when attending an interview with the Supervising-Organization-Type Implementing Organization, etc.
5. Once this Office has accepted a job offer application or job-seeking application, it will responsibly undertake the employment placement procedures relating to technical intern training.
6. In order to maintain a neutral position in labor disputes, this Office will not provide employment placement services relating to technical intern training to a Supervising-Organization-Type Implementing Organization, etc. while a strike or lockout is in progress.
7. Once employment has been confirmed, the party that submitted the job offer will be charged a supervision fee (employment placement fee) in accordance with the Schedule of Supervision Fees attached hereto.

SECTION 5: SUPERVISION OF THE IMPLEMENTATION OF SUPERVISING-ORGANIZATION-TYPE TECHNICAL INTERN TRAINING

1. Under the direction of the Supervising Manager, this Office will conduct an audit at least once every three months, using the methods prescribed in Article 52, item (i), sub-items (a) through (e) of the competent ministerial ordinance, in order to verify whether the Supervising-Organization-Type Implementing Organization is conducting technical intern training in accordance with the accredited plan and whether other applicable requirements are being met.

If it is significantly difficult to use such methods due to the nature of the work performed by the Supervising-Organization-Type Technical Intern Trainees, another appropriate method may be used.

If there is reason to suspect that grounds exist for revocation of the accreditation of a technical intern training plan, an audit will be conducted immediately.

2. With respect to the supervision of Supervising-Organization-Type Technical Intern Training (i), this Office will, under the direction of the Supervising Manager, conduct an on-site inspection at least once every month to verify whether the Supervising-Organization-Type Implementing Organization is conducting the training in accordance with the accredited plan.

If it is significantly difficult to conduct an on-site inspection due to the nature of the work performed by the Supervising-Organization-Type Technical Intern Trainees, verification may be conducted using another appropriate method.

This Office will also provide the Supervising-Organization-Type Implementing Organization with any necessary guidance.

3. This Office will not solicit Supervising-Organization-Type Implementing Organizations, etc. or promote its supervising business in any manner that may cause technical intern training to be misunderstood as a means of regulating labor supply and demand.
4. In the case of Supervising-Organization-Type Technical Intern Training (i), this Office will conduct post-entry lectures in accordance with the accredited plan. Supervising-Organization-Type Technical Intern Trainees will not be permitted to engage in work during the period of the post-entry lectures.
5. When providing guidance on the preparation of a technical intern training plan, this Office will conduct on-site inspections of both the workplace where the Supervising-Organization-Type Technical Intern Training will be conducted and the accommodation provided to the Supervising-Organization-Type Technical Intern Trainees.

This Office will also provide guidance from the perspectives prescribed in Article 52, item (viii), sub-items (a) through (c) of the competent ministerial ordinance.

6. This Office will bear the travel expenses necessary for the technical intern trainees to return to their home countries, including expenses for their temporary return prior to the commencement of Technical Intern Training (iii), and will take the necessary measures to ensure their smooth return.
7. This Office will not enter into any agreement with a Supervising-Organization-Type Technical Intern Trainee that is inconsistent with the accredited plan.
8. This Office will respond appropriately to consultations from Supervising-Organization-Type Technical Intern Trainees under its supervision and will provide advice and guidance to Supervising-Organization-Type Implementing Organizations and Supervising-Organization-Type Technical Intern Trainees, as well as take any other necessary measures.
9. The license of the supervising organization will be kept at this Office. These Regulations will also be displayed at a location within the Office that is readily accessible for public inspection.
10. If it becomes difficult to continue technical intern training, this Office will coordinate and communicate with other supervising organizations and relevant parties so that technical intern trainees who wish to continue their training are able to do so.
11. In addition to the matters stated above, this Office will conduct its business in accordance with the Technical Intern Training Laws and Regulations.

SECTION 6: SUPERVISING MANAGER

1. The Supervising Manager of this Office is Hiroaki Obuse.
2. The Supervising Manager is responsible for the overall management of the following matters:

(1) Preparation for the acceptance of Supervising-Organization-Type Technical Intern Trainees;

(2) Guidance and advice provided to Supervising-Organization-Type Implementing Organizations regarding the acquisition of skills and other competencies by Supervising-Organization-Type Technical Intern Trainees, as well as communication and coordination with such implementing organizations;

(3) Protection of Supervising-Organization-Type Technical Intern Trainees;

(4) Management of the personal information of Supervising-Organization-Type Implementing Organizations, etc. and Supervising-Organization-Type Technical Intern Trainees, etc.;

(5) Communication and coordination with the Technical Intern Training Manager regarding the working conditions, industrial safety, and occupational health of Supervising-Organization-Type Technical Intern Trainees; and

(6) Communication and coordination with national and local government agencies, the Organization for Technical Intern Training, and other relevant organizations.

SECTION 7: COLLECTION OF SUPERVISION FEES

1. Supervision fees will be collected from Supervising-Organization-Type Implementing Organizations, etc. only after the purpose and amount of each fee have been clearly indicated in advance.
2. Supervision fees relating to employment placement services will be collected from a Supervising-Organization-Type Implementing Organization, etc. after this Office has accepted its job offer application, in accordance with the Schedule of Supervision Fees attached hereto.

The amount collected will not exceed the costs incurred in connection with the administrative work required to facilitate the establishment of an employment relationship between the Supervising-Organization-Type Implementing Organization, etc. and the Supervising-Organization-Type Technical Intern Trainee, etc.

Such costs are limited to actual expenses, including personnel expenses and travel expenses incurred in recruitment and selection, payments made to foreign sending organizations, and other actual expenses.

3. Supervision fees relating to lectures will be collected from Supervising-Organization-Type Implementing Organizations, etc. in accordance with the Schedule of Supervision Fees attached hereto.

Fees for pre-entry lectures will be collected on or after the date on which the pre-entry lectures commence, and fees for post-entry lectures will be collected on or after the date on which the post-entry lectures commence.

The amount collected will not exceed the costs incurred by the supervising organization in conducting the pre-entry and post-entry lectures. Such costs are limited to actual expenses, including facility usage fees paid by the supervising organization, honoraria paid to lecturers and interpreters, teaching material expenses, allowances paid to Supervising-Organization-Type Technical Intern Trainees (i), and other actual expenses.

4. Supervision fees relating to audits and guidance will be collected periodically from the relevant Supervising-Organization-Type Implementing Organization after the Supervising-Organization-Type Technical Intern Trainees begin working at its workplace, in accordance with the Schedule of Supervision Fees attached hereto.

The amount collected will not exceed the costs incurred in supervising the implementation of Supervising-Organization-Type Technical Intern Training. Such costs are limited to actual expenses, including personnel expenses and travel expenses incurred in conducting audits of and providing guidance to the Supervising-Organization-Type Implementing Organization, as well as other actual expenses.

5. Supervision fees relating to other expenses will be collected from Supervising-Organization-Type Implementing Organizations, etc. after such expenses become necessary, in accordance with the Schedule of Supervision Fees attached hereto.

The amount collected will not exceed the amount of other expenses that contribute to the proper implementation of technical intern training and the protection of technical intern trainees. Such expenses are limited to actual expenses.

SECTION 8: OTHER PROVISIONS

1. In cooperation with national and local government agencies responsible for matters relating to technical intern training, the Organization for Technical Intern Training, and other relevant organizations, this Office will respond promptly and appropriately to any complaint received from a Supervising-Organization-Type Implementing Organization, etc. or a Supervising-Organization-Type Technical Intern Trainee, etc. in connection with this business.
2. When an employment relationship has been established, both the Supervising-Organization-Type Implementing Organization, etc. and the Supervising-Organization-Type Technical Intern Trainee, etc. must report this fact to this Office.

If an employment relationship is not established despite employment placement services having been provided in relation to technical intern training, both parties must also report this fact to this Office.

3. This Office will properly handle personal information obtained from Supervising-Organization-Type Technical Intern Trainees, etc. and Supervising-Organization-Type Implementing Organizations, etc. in accordance with the Regulations for the Proper Management of Personal Information.
4. In accepting applications, conducting interviews, providing guidance, providing employment placement services relating to technical intern training, and performing other related duties, this Office will not discriminate against any Supervising-Organization-Type Technical Intern Trainee, etc. or Supervising-Organization-Type Implementing Organization, etc. on the grounds of race, nationality, creed, sex, social status, family origin, previous occupation, membership in a labor union, or any other similar status.
5. The scope of occupations handled by this Office and other relevant matters are as set forth in the attached document.
6. The foregoing constitutes the Regulations Governing the Operation of this Office’s Business. As all operations of this Office are conducted in accordance with the Technical Intern Training Laws and Regulations, please contact a staff member for further information if you have any questions or concerns.